When it comes to getting rid of old assets, “the right thing” is also good business practice. Most companies pay strict attention to these regulations while IT assets are being deployed or in service, but it’s often easy to take your eye off the ball when you remove those assets from service…just when they are most vulnerable.
In Canada, at a minimum, electronic waste must be managed in accordance with EPR governing bodies such as the EPRA, OES and EPSC. Failure to do so – even by the simple act of sending materials to a non-compliant recycler – could result in your company being found responsible for illegal waste management and dumping. And making the picture even more complex, in addition to National and International regulations, individual provinces have passed legislation around end-of-life asset handling, making companies liable for illegal storage or management.
The stakes are even higher for companies in regulated industries – or for any company that handles any kind of private data, even employee records – because end-of-life for IT equipment involves the data as well as the device. The Health Insurance Portability and Accountability Act (HIPAA), and the Fair and Accurate Credit Transactions Act (FACTA) are among the laws that place strict requirements on medical and financial institutions around data management for end-of-life assets.
To sum it all up, you must ensure you’re compliant with laws and regulations in all of the countries, provinces and cities in which you operate. How do you track all the materials you retire? How do you prove compliance? How and where do you store the records? Even companies with larger established IT departments have found it to their advantage to partner with an established ITAD/Recycling provider such as PureITAD!